Privacy Policy

Effective Date: December 2025

Veen & Co Oy (“Veen”, “we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data in accordance with the General Data Protection Regulation (GDPR) and Finnish data protection legislation.

1. Data Controller

The data controller responsible for your personal data is:

Veen & Co Oy

Epicenter Mikonkatu 9

00100 Helsinki, Finland

Business ID: 2287333-9

Email: info@veen.fi

Phone: +358 207 902 700

2. Categories of Personal Data We Collect

Depending on how you interact with us, we may collect the following categories of personal data:

2.1 Client and Business Contact Data

Name, job title, and company name
Email address and phone number
Communication history and correspondence

2.2 Candidate Data (Recruitment Services)

Contact information (name, email, phone, address)
CV, work history, education, and qualifications
Assessment and interview notes
References and background check results (with consent)
Salary expectations and availability

2.3 Website Visitor Data

IP address and browser information
Cookie data and browsing behavior
Information submitted via contact forms

3. Purposes and Legal Bases for Processing

We process personal data for the following purposes:

3.1 Recruitment Services

To match candidates with suitable job opportunities
To assess qualifications and suitability
To communicate with candidates throughout the recruitment process

Legal basis: Legitimate interest, consent, or performance of a contract

3.2 Client Relationship Management

To provide interim, consulting, and development services
To communicate about projects and service delivery
To send relevant service information and updates

Legal basis: Performance of a contract or legitimate interest

3.3 Marketing and Communication

To send newsletters and industry insights
To invite to events and webinars

Legal basis: Consent or legitimate interest

3.4 Website Operations

To ensure website functionality and security
To analyze website usage and improve user experience

Legal basis: Legitimate interest or consent (for non-essential cookies)

4. Data Retention

We retain personal data only as long as necessary for the purposes outlined above:

Candidate data: Up to 2 years after last contact, unless consent is renewed
Client data: Duration of business relationship plus legal retention requirements
Website analytics: Up to 26 months

5. Data Sharing and Transfers

We may share your personal data with:

Client companies: Candidate information shared during recruitment processes
Service providers: IT systems, cloud services, assessment tools
Professional advisors: Legal, accounting, or audit services as required

We do not sell personal data. When transferring data outside the EU/EEA, we ensure appropriate safeguards such as Standard Contractual Clauses or adequacy decisions.

6. Your Rights

Under GDPR, you have the following rights:

Right of access: Request a copy of your personal data
Right to rectification: Correct inaccurate or incomplete data
Right to erasure: Request deletion of your data under certain conditions
Right to restrict processing: Limit how we use your data
Right to data portability: Receive your data in a structured format
Right to object: Object to processing based on legitimate interest
Right to withdraw consent: Withdraw consent at any time

To exercise your rights, contact us at info@veen.fi. You also have the right to lodge a complaint with the Finnish Data Protection Ombudsman (tietosuoja.fi).

7. Cookies

Our website uses cookies to enhance functionality and analyze usage. Essential cookies are necessary for website operation. Analytics and marketing cookies require your consent. You can manage cookie preferences through your browser settings or our cookie consent tool.

8. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. These include encryption, access controls, secure data storage, and regular security assessments.

9. Changes to This Policy

We may update this Privacy Policy periodically. Material changes will be communicated through our website or direct notification. We encourage you to review this policy regularly.

10. Contact Us

For questions about this Privacy Policy or your personal data, please contact:

Veen & Co Oy

Email: info@veen.fi

Phone: +358 207 902 700

Address: Epicenter Mikonkatu 9, 00100 Helsinki, Finland